Explanation of the COUNTA function

The function will return the count of values within a range that are numbers (including calendar dates), logical values, text, or error values. Said otherwise, using COUNTA will give you the count of “non-blank” values in a range. The image below shows the arguments that the function is asking for:

  1. At least 1 numeric input (required)
  2. Up to a total of 255 numeric inputs (optional)

Note (values ignored): empty cells are ignored.

example of COUNTA in Excel

 There are a few different ways you can input values:

  • Single Cell
  • Multiple cells selected individually
  • One range of cells
  • Multiple ranges of cells
  • Number values typed directly into the function
  • Named ranges
  • A combination of the above (separated by commas within the function)

In the image below I have manually named range B10:B14 as ‘part_of_range’. The last formula is calculating the COUNTA of ‘part_of_range’ which is the same as returning the COUNTA of values within B10:B14.

Note: The results below is counting numbers, text, errors and logical values (where TRUE shows highlighted in GREEN). Also, there are 12 cells total within our range (1 is blank).

COUNTA in Excel

Quick Count on the Status Bar

Note: The ‘Count’ displayed on the Status Bar by default is the equivalent of the COUNTA function covered within this article. If you want the ‘Numerical Count’ please read the article covering the COUNT function.

Microsoft Excel will automatically display the COUNT for any range of cells that you highlight. This is a great feature if you quickly need to determine the COUNT of a range of values and don’t need to perform any mathematical calculation with it or store the value on your spreadsheet.

In the example below, the status bar is displaying a value of 11:

  • Click into cell B3 and keep the left-mouse button clicked in
  • Drag the mouse cursor down to cell B14
  • Let go of the left mouse button
  • The value will appear in the status bar (as shown in the image below)

COUNTA on Excel status bar


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